Success stories

Client: Steel company, supplier of high quality flat and rolled products and steel tubes for Russian construction, machine engineering, automobile and oil and gas industries.

Background information:

• Error in vacation calculation for harmful working conditions for client employees, vacation was provided as advance
• Cost overrun concerning vacation payment for harmful working conditions

Proposed solution:

• Implementation of granting of additional vacation for harmful working conditions on the basis of actual values calculation
• Process simplification of granting vacation for harmful working conditions

Result:

• Economy for client was more than 140 mln. rubles per year
• Process labor costs reduction for client was 20%

Client: Steel company, supplier of high quality flat and rolled products and steel tubes for Russian construction, machine engineering, automobile and oil and gas industries.

Background information:

• Manual filling of vacation request, manual approval process of vacation request by manager
• Vacation requests were delivered with delay to HR service because of necessity of manager’s physical signature as well as delivery time from HR service to Severstal-SSC
• Repeated manual data entry from request into SAP

Proposed solution:

• Process automation via personal account in SAP
• Request approval by manager via simplified route in MS Outlook
• Process integration into SAP for automatic vacation registration

Result:

• Process transfer to electronic remote maintenance by 90%
• Time reduction for  client’s manager dedicated to approval and signature by  50%
• Time reduction of vacation registration by 50%

Client: Steel company, supplier of high quality flat and rolled products and steel tubes for Russian construction, machine engineering, automobile and oil and gas industries.

Background information:

• Order form for Temporary Transfer was manually filled in MS Word, printed and transferred by client to the manager for approval
• Transfer requests were delivered with delay to HR service because of necessity of manager’s physical signature as well as delivery time from HR service to Severstal-SSC

Proposed solution:

• Automation of data provision upon temporary transfers of employees by client
• The irrelevant and unnecessary steps of approval process were detected

Result:

• Step elimination of manual form filling has reduced time costs of temporary transfer by 50%
• Process transfer to electronic remote maintenance, request and approval are carried out with the use of electronic digital signature
• Reduction of working time dedicated to filling, approval and signature of form has led to reduction of time costs for managers by 50%

Client: Steel company, supplier of high quality flat and rolled products and steel tubes for Russian construction, machine engineering, automobile and oil and gas industries.

Background information:

• Manuel filling of travel requests by employees
• Travel requests were delivered with delay to HR service because of necessity of manager’s physical signature as well as delivery time from HR service to Severstal-SSC
• Decentralized process of hotel and ticket reservation
  

Proposed solution:

• Process automation by virtue of personal account in SAP
• Process centralization of hotel and ticket reservation
• Process integration into SAP, automation of business trips registration

Result:

• Full process transfer to electronic remote maintenance
• Reduction of work efforts of manager on approval and signature by 70%
• Time reduction of business trip registration by 80%
• Automation of accounting records maintenance upon expense claims payment related to business trips by 100%

Client: Steel company, supplier of high quality flat and rolled products and steel tubes for Russian construction, machine engineering, automobile and oil and gas industries.

Background information:

• Manual filling of forms upon retention of voluntary contributions from salaries of employees
• High error frequency of filling employee’s ID, low quality of form because of handwritten elements

Proposed solution:

• Automation of form upon retention of voluntary contributions from salaries of employees in SAP system
• Process simplification of form filling upon retention of voluntary contributions from salaries of employees, rejection of unnecessary and irrelevant procedure steps

Result:

• Successful form automation implementation has allowed to reduce labor costs by 80%
• Process automation has allowed to reduce errors quantity of filling to 0
• Process transfer to electronic remote maintenance

Client: Steel company, supplier of high quality flat and rolled products and steel tubes for Russian construction, machine engineering, automobile and oil and gas industries.

Background information:

• The preparation process of 2PIT Certificates included too much unnecessary steps that led to long terms of form preparation
• Labour costs of 2PIT Certificates preparation did not correspond to the Regulations, the certificate preparation period was 5 days instead of 1 day

Proposed solution:

• The preparation process of certificates has been implemented and the number of measures has been developed in order to reduce the period of preparation
• The preparation process of certificates in the system has been automatized
• The process of certificates signature and distribution has been simplified and updated

Result:

• Successful automation implementation of certificates preparation has allowed to reduce the terms of preparation to 5 minutes
• Labour costs for certificates preparation have been reduced by 90%